Instructions

1. Submit applications no more than six months and no less than 15 business days in advance
2. If event is going to be held in a Town Park, contact Marana Parks and Recreation to check availability of desired Park facilities
3. Pay non-refundable deposit to hold desired Park facilities (deposit is per/day, per/park)
4. Submit Special Event Application within 45 days of placing a hold on Park facilities via the E-form
5. Submit Site Plan and any additional documents
6. Submit Certificate(s) of Insurance and Endorsement(s)
7. Submit additional applications and documents as requested 
8. Applicant shall provide additional information within five business days of receipt of a request for additional information

Submittal of Documents

1. When prompted or via email
2. All required fields must be completed to successfully submit this application
3. Avoid using auto fill to ensure the form will allow you to submit

Payment

View the Town of Marana Comprehensive Fee Schedule

To pay the non-transferable and non-refundable deposit for an event in a Town park

1. Call 520-382-1950
2. In person at 13250 N Lon Adams Rd., Marana, AZ with cash, check or credit/debit. Make checks payable to Town of Marana

To pay the non-refundable Special Event Permit Fee upon receipt of invoice 

1. Call 520-382-2600 or
2. In person at 11555 W Civic Center Dr., Marana, AZ with cash, check or credit/debit. Make checks payable to Town of Marana

All other Special Event Application Fees (such as liquor licenses, etc.)

1. Call 520-382-2600 or
2. In person at 11555 W Civic Center Dr., Marana, AZ with cash, check or credit/debit. Make checks payable to Town of Marana

Licensing Time Frame

Pursuant to and subject to A.R.S. § 9-836 (2019), the Town of Marana hereby establishes its licensing time frames, available here.

Contact Information

Information is available on our website read more

For questions about this form, contact Laura Parkin via email or call 520-382-1950

A crowd management plan is required for events with 1,000 or more in attendance. 

The International Fire Code (IFC) requires trained Crowd Managers to be present at an event with 1,000 or more people and one Crowd Manager per 250 attendees. This can include trained volunteer, contracted security, police officers or other first responders. 

View Information/Requirements and Crowd Manager Training. 

Canopies over 400 sq feet require a fire permit.

Tents over 400 sq feet require a fire permit.

If yes, the appropriate Liquor License must be approved by the Arizona Department of Liquor Licenses and Control. Applications must be submitted to the Town of Marana at least 30 days prior to your event.

Please contact the Town Clerk's Office for additional information. 

If yes, obtain a separate Beer/Wine permit in person at Marana Parks and Recreation 13250 N Lon Adams Rd. A valid government issued I.D. is required. Beer/Wine permit will only be issued to applicant named in this Special Event Permit Application. The permit is for consumption of beer/wine only, as described in Marana Town Code section 13-1-2 and doesn't allow for sales of any kind. 

Town right-of-way includes streets, medians, sidewalks, landscaping areas and generally the area between the sidewalk and the street.

The Traffic Control Plan shall be prepared by a certified barricade company. The Traffic Control plan shall indicate any lane closures, vehicle/pedestrian traffic control, detour routes and directional signs. The Traffic Control Plan shall indicate the times and periods for closure of any public facility (street, sidewalk, alley, parking lot). Notice of any closure must be posted a minimum of 72 hours prior to the event with devices that conform to the Manual on Uniform Traffic Control Devices (MUTCD). Complete closures require notice with the use of electronic message boards posted 72 hours in advance.

An ADOT Permit (with 60 days advanced notice) may be required on certain streets (e.g. I-10 Frontage Road).

View additional information on hiring off duty officers. A fee applies for police assistance.

If off-duty officers are being utilized for security, identify the number of officers in the security plan and as part of the crowd control management, if applicable. 

All vendors conducting business within the Town must have a Marana Business License. 

All food vendors must provide evidence of a passed fire inspection within the preceding 12 months and a current Pima County Health Department permit.

Pursuant to Section 9-2-2(B) of the Marana Town Code, any vendor claiming an exemption from th business license requirement must submit a signed statement stating the facts supporting the exemption. All statements must be submitted ahead of the event date either via email, in person or mail to licensing@maranaaz.gov, or 11555 W Civic Center Dr., Marana, AZ 85653. Please reference the name and date of the event. 

• Permit holders must produce their copy of any permit upon request by Town staff. Applicants must be at least 18 years of age. Fees for facility use are non-refundable in the event of non-use, rain or shorter duration.
• Tents and canopies must be weighted down and secured. Sandbags and/or water barrels may be used. Staking is not permitted.
• The use of Kiddie Trains, waterslides, pools, and hooved animals is prohibited in Town parks.
• Permit holders must pay the Town within ten days from the date of use of the facilities for any and all loss, breakage or need for repair of any piece of furniture, equipment or portion of facility.
• The burden of proof shall be upon the permit holder to prove that any damage was not caused by the permit holder or his/her organization.
• The Parks and Recreation Department reserves the right to cancel any reservation prior to scheduled use due to unforeseen Town of Marana conflicts, in which case the permit holder will be notified in advance and all pre-paid fees refunded.
• The Town reserves the right to revoke the right to use the facilities at any time, including during an event if there is a danger of injury or damage to person(s) or property.
• The permitted use of the facilities by a user does not, in any way, constitute an endorsement by the Town of Marana of the user's policies or beliefs.
• Permit holders must abide by all terms and conditions outlined herein, as well as all Town of Marana Parks and Recreation Regulations, as set forth in Chapter 13-1 of the Marana Town Code.
• Cancellation or modification to permit must be made 4 days in advance or permit holder forfeits all applied fees.

In consideration of the Town of Marana's acceptance of my reservation of Town facilities, I do hereby, for myself, my child/ren, my heirs, executors and assigns, release the Town of Marana and the officials, officers, agents and employees of the Town from liability for any harm, injury, or damage, which I, or my minor child/ren, may suffer while using the described facilities. This includes all risks that are connected with use of the facilities whether foreseen or unforeseen. I agree to indemnify and hold the Town of Marana and its agents, officials and employees harmless from any damage to persons or property, resulting from my, or my minor child/ren's, negligence and/or intentional acts. I assume the responsibility of mental and physical fitness for myself and my minor child/ren to use the facilities, and agree to abide by all rules and requirements for facilities usage. I am of lawful age and legally competent to sign this Agreement for and in behalf of myself and/or my minor child/ren. If I am acting on behalf of an organization, I certify that I am the agent of the organization, I am acting on the organization's behalf, and I am duly authorized to execute this Release and Indemnification Agreement on the organization's behalf. By signing below, I acknowledge that I have read and agree to abide by all the terms, conditions, rules and regulations outlined in this Facility Use Application and that I have read and undertand the terms of this Release and Indemnification Agreement and agree that I shall be bound by its terms and conditions. 

By submission of this form, I acknowledge that, pursuant to ARS § 33-1551, as a recreational or educational user I accept the risk created by my activity and shall exercise reasonable care in my activity. I further acknowledge that I am liable for any damage to Town of Marana property that I may cause while on Town of Marana property. I further acknowledge that the Town of Marana is not liable for unknown conditions on its property. 

I certify that I am the named applicant in the attached application.

Facility Hold Deposit is non-refundable and non-transferable. The Park Rental Bundle Fee is non-refundable. 

Applicant shall indemnify, defend, save and hold harmless the Town of Marana and its officers, officials, agents, and employees (hereinafter referred to as "Indemnitee") from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys' fees, and costs of claim processing, investigation and litigation) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused in whole or in part, by the negligent or willful acts or omissions of Applicant or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of or recovered under the Worker's Compensation Law or arising out of the failure of Applicant to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the indemnitee shall, in all instances, except for claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Applicant from and against any and all claims. It is agreed that Applicant will be responsible for primary loss investigation, defense and judgement costs where this indemnification is applicable. In consideratioin of permission to hold the event, Applicant agrees to waive all rights of subrogation against the Town, its officers, officials, agents and employees for losses arising out of or resulting from the event. If Applicant is acting on behalf of an organization, Applicant certifies that he/she is the agent of the organization, is acting on the organization's behalf, and is duly authorized to execute this Agreement and Acknowledgment on the organization's behalf. Applicant further certifies that he/she has read and understands all the terms of this Agreement and Acknolwledgment on the organization's behalf. Applicant further certifies that he/she has read and understands all the terms of this Agreement and Acknowledgment, agrees that he/she shall be bound by its terms and conditions, and is of lawful age and legally competent to sign this Agreement and Acknowledgment. By signing below, Applicant acknowledges that he/she has read and agrees to abide by all terms, conditions, rules and regulations outlined in Chapter 10-6 of the Marana Town Code, including the requirements to provide a certificate of insurance and an additional insured endorsement evidencing insurance in the amounts and types determined by the Town and naming the Town of Marana as additional insured, if the event is being held on Town property. The Town's issuance of a special event permit shall constitute a written agreement or contract between the town and Applicant for purposes of insurance requirements. Applicant further acknowledges that depending upon the nature and location of Applicant's special event, additional permits may be required. 

Application Information

A. A municipality shall not base a licensing decision in whole or in part on a licensing requirement or condition that is not specifically authorized by statute, rule, ordinance or code. A general grant of authority does not constitute a basis for imposing a licensing requirement or condition unless the authority specifically authorizes the requirement or condition. 

B. Unless specifically authorized, a municipality shall avoid duplication of other laws that do not enhance regulatory clarity and shall avoid dual permitting to the maximum extent practicable. 

C. This section does not prohibit municipal flexibility to issue licenses or adopt ordinances or codes. 

D. A municipality shall not request or initiate discussions with a person about waiving that person's rights. 

E. This section may be enforced in a private civil action and relief may be awarded against municipality. The court may award reasonable attorney fees, damages and all fees associated with the license application to a party that prevails in an action against a municipality for a violation of this section. 

F. A municipal employee may not intentionally or knowingly violate this section. A violation of this section is cause for disciplinary action or dismissal pursuant to the municipality's adopted personnel policy. 

G. This section does not abrogate the immunity provided by section 12-820.01 or 12-820.02.